How Automation in Business Process Improves Productivity

Bianca Rodriguez
4 min readOct 30, 2020
Photo by ZMorph Multitool 3D Printer on Unsplash

Automation has become one of the fundamental pillars of many companies around the world. It is convenient to turn tedious mechanical processes into something anecdotal, but it can significantly boost productivity.

For some time, there are business process automation dedicated, among other things, to this phenomenon. This is an indicator that speaks for itself, highlighting the automation processes, which are in high demand today.

Automation, applied to the industrial sector or organizations of all kinds, uses systems based on computerized and electromechanical activities to control and analyze all the processes with which it is related.

The benefits of process automation are practically innumerable. Still, if you are reading this, you will be interested to know how companies dedicated to automation can help you, in short, work better and faster.

Why are companies that implement process automation more productive?

Today there are already many companies that have process automation. If we ask their workers, they are likely to answer that they wouldn’t even think of going back when this automation job was not deployed.

In the following points, we reveal why companies value the work of process automation companies so much.

1. Monitoring and control of processes

We start with the most important point that process automation brings. It’s all about control and monitoring capabilities. If we had to remember or write down how much we had produced in a specific time in the past, now the machines are in charge of keeping track; and they are practically infallible.

But automation does not only provide this. It also facilitates the control of assets to the technicians in charge, who access this information through computerized panels. In this way, it is possible to maintain control of the machinery to avoid dangerous situations.

Another advantage of automation concerning this issue is that it allows you to monitor processes in real-time, without having to wait for the production cycle to end, making better decisions to optimize projects.

In short, automation helps, in any case, to know what processes each machine is executing and how it is doing.

2. Identification of low productivity points

All companies have production processes that are not as efficient as the others. However, sometimes it is difficult to distinguish them from the rest, especially if we are talking about a large organization with thousands of projects running simultaneously.

Thanks to the tasks provided by process automation companies, it is very easy to detect those points of low productivity to elucidate the reasons why they do not work correctly and start providing solutions to change this.

If we do not have control and monitoring tools, we can maintain a low productivity process for a long time without even knowing it. This translates into a loss of profits and an inadequate investment of the capital of the company.

3. Exploitation of information

The information that is generated through all the processes of the company can be used to improve productivity. This is only possible if it is selected and filtered judiciously through Big Data Analytics processes. Thanks to this discipline, reports related to productivity and the probability of success and errors of each of the automated parts can be extracted.

These data are also used to calculate the possible benefits that a specific production process could provide. Thus, the information extracted through the control and automation panels can directly improve the company’s profits and reduce unnecessary costs.

4. Time optimization

This is the most obvious advantage, but any company with automated processes will see how their professionals optimize time. Why? Simple: the machines are in charge of executing repetitive and heavy tasks that either the human being cannot carry out or that simply do not add any added value.

In this way, the best-trained professionals will have more time to establish strategies and focus on tasks that only this type of specialist can implement. In conclusion, it is about promoting human value by deploying guided machines through monitoring and control software.

In this sense, automation makes employees feel more valued and boosts their motivation since they can set more ambitious goals. This is beneficial for specialists and the organization itself, which, thanks to this technology, will be able to count on the talent of its professionals at all times.

5. Centralized documentation

We cannot forget about something less exciting but necessary: ​​the rigor when producing the processes’ documentation.

When process automation is installed in an organization, it is common for all departments or areas to be interconnected. This facilitates your communication and, consequently, streamlines all kinds of projects. To make this happen, it is necessary to ensure that the company’s documentation reaches all its workers.

This documentation must include the rules of standardization of procedures and the point at which each of the processes is located. Thus, all departments will easily know which project to prioritize and how to deal with it. Of course, the documentation must also contain essential information about the control of automated machinery. No one makes a mistake if another operator must work with a control panel that they are not used to.

In summary, and as we said, the documentation should help standardize the company’s operations, regardless of the sector.

Apply automation to your business processes

After checking how process automation companies can help you grow, you only need to design an automation plan adapted to your company’s characteristics.

To achieve this, you must support a rigorous team of professionals who are involved with your project. A key example is ChristianSteven Software, a company that specializes in an array of business intelligence solutions.

ChristianSteven Software operates with more than 1,000 clients that are spread across 47 countries in the world. Founded by Christian-Ofori Boateng and Steven Amani, the company’s primary areas of specialization include data analytics, business intelligence, reporting, report distribution, report scheduling, dashboards, and automated business processes.

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Bianca Rodriguez

Bianca Leon Rodriguez is a freelance writer and author. A self-confessed foodie, her mission is to help new and aspiring bloggers. You can follow her on Twitter